A modern boardroom needs more than displays and microphones.
It needs reliable audio, synchronized video, seamless collaboration,
and simple room control. A Q-SYS-based AV system brings these
technologies together on one flexible platform.
Boardrooms today are expected to support much more than traditional
in-person meetings. Teams calls, presentations, remote participants
and livestreams all need to work together reliably—and the technology
should be simple enough for staff to operate without a dedicated AV
technician.
In this boardroom, the existing audio processor was failing,
livestream audio was not properly matching the video, and there was
no reliable way to run a Microsoft Teams meeting or
control the room from one place.
The objective was simple: modernize the boardroom
while retaining valuable existing equipment and create a reliable,
scalable AV system that could support both today’s meetings and
future technology upgrades.
A Q-SYS Platform for the Entire Boardroom
At the center of the solution is a Q-SYS Core processor,
providing centralized processing and control for the room’s audio,
video, cameras and AV automation.
Instead of managing individual pieces of equipment as separate
systems, the Q-SYS platform connects them into a coordinated
environment. This makes signal routing, room control and meeting
configuration significantly easier while providing room for future
expansion.
Centralized AV Processing
Q-SYS brings audio processing, signal routing and room control
together, reducing the complexity of managing multiple AV systems.
Existing Equipment Integration
The design retains the existing Shure conference and wireless
microphones while integrating a new Crown amplifier into the
updated audio system.
PTZ Camera Coverage
Two Q-SYS PTZ cameras provide coverage of the conference table
and podium for meetings, remote participants and presentations.
Networked AV Infrastructure
Networked AV provides a flexible foundation for connecting system
components and expanding the boardroom as requirements evolve.
Synchronized Audio, Video and Livestreaming
One of the key challenges was improving the relationship between the
room’s audio, video, cameras and online meeting experience.
With the new architecture, camera and audio signals can be routed
through the Q-SYS system so that Microsoft Teams participants
and livestream viewers receive coordinated audio and video.
This creates a more professional experience for people joining
remotely.
The system also supports content sharing from a dedicated laptop,
making it easier to move between presentations, virtual meetings and
livestreaming without having to manually reconfigure multiple pieces
of equipment.
One-Touch Control for Everyday Meetings
A sophisticated AV system should not make a meeting more complicated.
A Q-SYS touch panel provides centralized control,
allowing users to quickly select the configuration they need.
- Board meeting mode
- Presentation mode
- Microsoft Teams meeting mode
- Livestreaming mode
- Centralized control of essential room functions
These one-touch presets make the system easier to operate and help
provide a consistent experience from meeting to meeting.
Built for Future AV Upgrades
Modernizing a boardroom is not simply about replacing equipment
that has reached the end of its life. The system should also provide
a foundation for what’s next.
With Q-SYS at the center, this boardroom is positioned for future
enhancements such as AI-assisted camera tracking, additional
room automation, expanded collaboration capabilities and other
emerging AV technologies.
A Smarter Approach to Boardroom AV
The best boardroom AV systems are designed around the people using
them. Technology should make meetings easier—not require users to
understand how every component works behind the scenes.
A properly designed Q-SYS boardroom AV system can
bring together professional audio, PTZ cameras, displays,
Microsoft Teams, livestreaming and centralized room control while
maintaining a flexible path for future upgrades.
Whether it is a government boardroom, corporate conference room,
executive meeting space or hybrid collaboration environment, the
right AV architecture can make meetings more reliable, more
professional and significantly easier to manage.
Frequently Asked Questions
What is Q-SYS used for in a boardroom?
Q-SYS can provide centralized audio processing, video routing,
camera integration, room control, conferencing and automation
within a boardroom AV system.
Can Q-SYS integrate with existing AV equipment?
Yes. A Q-SYS system can be designed to integrate compatible
existing equipment, allowing organizations to modernize their
AV infrastructure without replacing every component.
Can Q-SYS support Microsoft Teams meetings?
Yes. Q-SYS can integrate with microphones, cameras, displays,
audio systems and conferencing workflows to create a seamless
Microsoft Teams meeting environment.
Can Q-SYS support livestreaming?
Yes. Q-SYS can route and process audio and video signals for
streaming workflows, helping create a consistent experience
between the physical meeting room and online viewers.
Planning a Boardroom AV Upgrade?
Colorado Audio Video designs and integrates professional boardroom
AV systems, Q-SYS solutions, PTZ cameras, video conferencing,
audio systems and livestreaming solutions.
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